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- It takes personnel data from a file, without retyping.<\/a><\/li>\n\n\n\n
- It keeps the personnel list current against Microsoft Entra ID.<\/a><\/li>\n\n\n\n
- It makes keys still held by people who have left visible.<\/a><\/li>\n\n\n\n
- It keeps the record reliable even through a crash.<\/a><\/li>\n\n\n\n
- It produces a complete record for an inspection.<\/a><\/li>\n\n\n\n
- It manages mechanical and electronic keys together.<\/a><\/li>\n\n\n\n
- It protects stored data and stays maintained.<\/a><\/li>\n<\/ul>\n\n\n\n
<\/div>\n\n\n\nIn every building there is one person who keeps track of the keys. They sit between the people who need keys and the record of who holds which. The seven things below decide whether that record stays complete or turns into a search.<\/p>\n\n\n\n
<\/div>\n\n\n\nHow does personnel data get into the software?<\/h2>\n\n\n\n
A complete personnel list starts with the software taking staff across from a file you already have, rather than someone typing them in one by one. It recognises the columns, the date format and the encoding itself, shows a preview before saving, and reports every row it cannot take, with the reason. The list stays current without anyone maintaining it person by person.<\/p>\n\n\n\n
In portier Vision 5 the personnel import runs in the portier Vision Companion, opened from the Vision menu. One template per data source is set up once, and every import after that is done with it. At sites where staff arrive and leave in waves, half a day of typing becomes a matter of minutes, and the records are clean from the start.<\/p>\n\n\n\n
<\/div>\n\n\n\n![\"\"](\"https:\/\/stagingapp20309.cloudwayssites.com\/wp-content\/uploads\/2026\/08\/companion-no-export.png\")
portier Vision 5 works out the encoding, delimiter and columns itself and shows a preview before it saves. Rows it cannot take are listed with the reason.<\/figcaption><\/figure>\n\n\n\n Does Vision keep the personnel list current against Microsoft Entra ID?<\/h2>\n\n\n\n
If your staff are held in Microsoft Entra ID (Azure AD), Vision keeps the personnel list in step with it. The sync runs one way. Vision reads from your directory and writes nothing back. The list of key holders stays current, from the source your organisation already uses to manage its people.<\/p>\n\n\n\n
In portier Vision 5 a wizard walks through the setup, you map the fields yourself, and the first sync shows a preview and matches existing people rather than creating duplicates. It is set up once, together with your IT.<\/p>\n\n\n\n
<\/div>\n\n\n\nHow do you find keys still held by people who have left?<\/h2>\n\n\n\n
The hardest question in the daily key routine is who has left the building and still holds their key. A complete record answers it without anyone combing the list. Leavers are highlighted in colour, in the views people already work in, and stand out the moment the view opens.<\/p>\n\n\n\n
In portier Vision 5 leavers can be colour-flagged in the personnel list, in the key reminder grid and in the main overview. The feature is switched on once per installation, and you set the colour and the cut-off date yourself. What was a report someone had to run becomes a flag that draws attention on its own.<\/p>\n\n\n\n
![\"The](\"https:\/\/stagingapp20309.cloudwayssites.com\/wp-content\/uploads\/2026\/08\/5.7.1-colour-marking.webp\")
In portier Vision 5, departed staff are set apart in colour and stand out in the personnel list at once, without anyone scanning it.<\/figcaption><\/figure>\n\n\n\n <\/div>\n\n\n\nDoes the record stay reliable when something goes wrong?<\/h2>\n\n\n\n
A record is only worth what its reliability is worth. The software writes an issue and a return in a single step, so a crash mid-save leaves no half-written record. If something goes wrong it is reported immediately, not later when the numbers stop adding up.<\/p>\n\n\n\n
In portier Vision 5 issues and returns are protected exactly that way. Database updates run interruption-safe too. Every completed step is committed immediately, a failed step aborts cleanly, and afterwards the software checks that every expected table and index is present. The failure every operator has feared once is ruled out.<\/p>\n\n\n\n
<\/div>\n\n\n\nHow does a record come about that survives an inspection?<\/h2>\n\n\n\n
At some point the record leaves the room, as a report for an inspector, for internal audit or for a check. The software produces records that read cleanly, in the language of the recipient, with no leftover text from another language. The record comes out of the daily work, not as an extra compliance exercise.<\/p>\n\n\n\n
In portier Vision 5 printouts come out entirely in the language chosen, status values and headings included, while your own entries stay untouched. An operator who keeps the key inventory complete anyway, every issue and return with a receipt, holds the record for an inspection<\/a> when it comes, instead of searching on the day.<\/p>\n\n\n\n
<\/div>\n\n\n\nDoes the software manage mechanical and electronic keys together?<\/h2>\n\n\n\n
Almost no site runs only one locking system. Key management software manages mechanical and electronic keys together and reads manufacturer data from different suppliers, rather than tying you to one. A site with locking technology that grew over time stays in one record, not in several separate islands.<\/p>\n\n\n\n
In portier Vision 5 several import sources sit side by side, from portier XML through to KWD files. The inventory is read in at once, rather than transferred cylinder by cylinder. Working across manufacturers means choosing a locking system does not also fix your management software for the next several years. Cleanly run locking system management<\/a> is the basis for the inventory being right across every system.<\/p>\n\n\n\n
![\"The](\"https:\/\/stagingapp20309.cloudwayssites.com\/wp-content\/uploads\/2026\/08\/5.7.1-xml-scaled.png\")
The portier Vision Companion reads manufacturer data from more than one supplier, from portier XML to KWD files. A site with mixed hardware stays in one record.<\/figcaption><\/figure>\n\n\n\n <\/div>\n\n\n\nHow secure is stored data, and does the software stay maintained?<\/h2>\n\n\n\n
Software that manages keys has to keep running reliably and protect its data. It is developed continuously, updates itself safely without breaking off half way, and encrypts stored credentials. Security here is not a one-off feature but something maintained across versions.<\/p>\n\n\n\n
portier Vision 5 encrypts stored licence and connection data with authenticated AES-256-GCM, and portier is certified to ISO 27001<\/a>. On the same footing, portier Vision 5 stays ready for an audit<\/a>. And if your system still sits in a legacy application, we take the migration on for you, read the inventory out, check it, and hand you a clean database.<\/p>\n\n\n\n
<\/div>\n\n\n\nCommon questions<\/h2>\n\n\n
\n\n\nHow do you recognise key management software with no gaps?<\/h3>\n
\n\nBy its keeping a single, reliable record of who holds which key, keeping that record current as staff and keys change, producing a complete record, and working across more than one locking system.<\/p>\n\n<\/div>\n<\/div>\n
\nDoes portier Vision 5 manage mechanical and electronic keys together?<\/h3>\n
\n\nYes. portier Vision 5 manages mechanical and electronic keys in one record and reads manufacturer data from different suppliers, from portier XML through to KWD files.<\/p>\n\n<\/div>\n<\/div>\n
\nCan the key inventory be taken over from a legacy system?<\/h3>\n
\n\nYes. If your inventory still sits in a legacy application, portier takes the migration on, reads the inventory out, checks it, and hands you a clean Vision database.<\/p>\n\n<\/div>\n<\/div>\n
\nCan key management software manage keys across multiple sites?<\/h3>\n
\n\nYes. portier Vision 5 keeps one record across multiple sites and mixed locking systems, so who holds which key stays visible whether a location is one building or many. The record does not split into a separate list per site.<\/p>\n\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n\n\n
<\/div>\n\n\n\nKey management with no gaps goes unnoticed as long as it works. You notice it when the record is right, the leaver stands out, and the report is clean first time. That is what portier Vision 5 is built for.<\/p>\n\n\n\n
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- It keeps the personnel list current against Microsoft Entra ID.<\/a><\/li>\n\n\n\n